P2.net Projects Optional Modules
Purchase orders can be raised using P2.net. The cost of an order can be set against one or more budgets and order sheets printed and automatically emailed to the supplier. A built-in authorisation system ensures that people can only approve orders up to the limit set for them in their security rights. When invoices are received, details are entered and linked to the appropriate order. If the order was linked to more than one funding stream, users have the opportunity to assign the payment to one of the streams or divide it between several. Similar authorisation and certification systems are used as in ordering.
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The P2.net Project System time sheet module is an intuitive and easy-to-use software system for gathering and tracking employee time and expenses. The system completely automates the collection and preparation of weekly project time recording. Employees can easily and securely enter their timesheet online. Time can be charged to project, phase, activity and/or task codes. Email notifications and managerial approval routines ensure accuracy and timely entry of the employee timesheet. The system provides full project and employee time reporting and operates securely over the internet or local intranets.
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In the web based P2.net Resource Management module, resource planning and management is directly tied to, and reflected in, the daily management of all the organisation’s programmes and projects including the final costs out-turn. Holidays and non-project time can be factored in giving managers a holistic view of resourcing issues. Resources can be linked to a task and linked to key activities within the planning module.
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The web-based P2.net help desk module is a comprehensive on line resource that provides the tools to manage service requests, reactive maintenance requests, complaints, enquiries and general comments. Mobile working, e-mail alert, and commitment modules ensure that enquiries are logged, tracked, updated, and monitored with the minimum inconvenience to operators. Using different views external clients can see at a glance the current status of any helpdesk request whilst internally administrators can allocate tasks and change status of any issue. All calls can be routed to mobile operatives and can link into the P2.net order and invoice module where external resources are used.
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As part of the comprehensive optional functionality on P2.net the Questionnaire module users can create a list of questions that can be made intelligent in that an answer can trigger between various subsequent sets of questions and auto email triggers. Multi-choice, date and text answers are catered for. The questionnaire module allows for linked multi-choice answers, responses and recommendations.
Sets of questionnaires and answers can be attached to projects and the module can be used for customer satisfaction surveys, quality and post project review. As part of the mobile working initiative the questionnaire system can be used on pocket PCs or a PDA. Answers and photographs ´where applicable´ can be collected and can be sent back to the database using 3G or GPRS technology. Responses can also be downloaded using a cable and docking holster back at base if a non telephone PDA is used.
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Within the project environment project managers recognise that the use of key performance indicators (KPIs) is critical to the success of the organisation’s projects goals and objectives. Using the web based P2.net Project Performance module these user definable indicators effectively allow managers at all levels to identify and focus project performance and identify the root causes of problems or deficiencies. Decision makers at all levels require at-a-glance access to key project metrics so they can quickly assess the health of the projects and take the correct decisions when conditions change. In order to integrate the use of key performance indicators into the day to day project management of any organisation, and for it to become valued information and intelligence reporting tool, the P2.net Project Performance module is available to the right people at the right time.
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